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meetings:2014-05-11

May 11, 2014

Present:

Meet and greet

Agenda item 1

Agenda item 2

Agenda item 3

New business

Present: Andy G, Andy P, Burgess, Carey, Cynthia, Donny, Frankie, Gatlin, Georgette, Hannah, Marilyn, Mary, Mike, Peter, Richard

Meet and greet

Aaron Rodriguez (1st meeting by phone): 59 years old, partially disabled. Been a realtor, insurance agent, loan officer. Started out in construction and restaurants. Enjoy helping people. Like different types and different cultures. Have a cat and a dog.

Late fees under the rental contract

Andy G: I don't want people to think that I'm the one assessing late fees. I'm going by the book, and I don't want to be deciding who pays late fees and who doesn't. Should be according to house contract.

Gatlin: Sasona does this for no-shows. There's a document called the machine. It's a flow chart. Might be cool to flow chart our policies and have them in multiple places.

Hannah: I think it's a pretty fair policy. If people think they're being given fees unfairly, have them bring it to a meeting.

Carey: Is that something said in the contract, as far as bringing it to a meeting?

Andy: Not directly in that portion of the contract, but we, as a house, can make decisions at meetings.

Georgette: My issue is around individuals taking responsibility to clean up after themselves. If you dirty cups and plates and silverware, etc., then you should clean up after yourselves. I've only been here a week and done several peoples' dishes.

Behavioral contract

Marilyn: Someone came to me and felt that the behavioral contract with Tarvis had been violated, but I didn't ask enough questions to confirm what was said. Might be good to establish an addendum that, if someone believes that the contract has been violated, the person may not want to bring it to the meeting. Want to establish that the person could bring it to the steward or any subcommittee that she chooses to investigate or discuss before bringing it to a house meeting.

Marilyn proposes that any person who believes that a behavioral contract has been violated is encouraged to bring it either to a house meeting or to the steward. The steward and any additional persons she appoints may investigate that and decide whether or not to bring it to a house meeting.

Peter: What happens if the complaint is against the steward?

Hannah: They could still bring it to a meeting.

Richard: have the membership coordinator be a fallback?

Marilyn: Sure.

Marilyn proposes that any person who believes that a behavioral contract has been violated is encouraged to bring it either to a house meeting or to the steward or membership coordinator. They or any additional persons they appoint may investigate that and decide whether or not it should be brought to a house meeting.

Peter: Initially, they should talk to the person they complained about, to see if it's a miscommunication.

11-0-0.

Allow Frankie to pay her deposit in installments and have it paid in total before move-in.

Hannah: I looked at our contract to check whether anything additional needs to be signed. There are a couple places where it states that, if fees aren't paid by the time the person moves in, the contract is null and void. Frankie is interested in moving in but doesn't have the whole deposit amount. We would let her pay the deposit in installments and let her sign a contract. This is out of the norm, and don't want to make it habitual, but would get the room filled by June 1.

Frankie: I was in a pickle in terms of paying the deposit because I moved here assuming I'd have a place to stay, but it turned out I didn't have a place to stay. Will have a majority of it by the 1st if not all of it.

Hannah: If she paid her deposit quickly, she could be under a payment plan for first month's rent, which would be under our policy. If she doesn't pay at a certain point, we'd still have money to hire it. We don't have other people lining up to take those rooms because we've had so much turn-over.

Burgess: Wouldn't be the first time exceptions have been made. I like that kind of flexibility; a lot of people may approach us over the years, and we might make a big difference to them.

Frankie: I can pay $150 tonight. As long as I work 40 hours, I'll have enough.

Mary: She's stated over and over again that she can pay, has a job, is frugal, takes the bus. I believe her.

Peter: I like precedents and things written on paper. Here we're discussing it orally. There might be a similar situation in the future.

Hannah: Are you okay with writing a letter describing your circumstances? I like the idea of having a letter on file. We're an affordable housing nonprofit under our 501C3 status, so it kind of makes sense to work with people.

Andy: Is there a reason to sign a contract now, rather than later?

Hannah: She could decide to go somewhere else. It helps us to have something on paper.

Burgess makes a motion that Frankie be allowed to sign the contract today with a $150 deposit and be allowed to move in once the deposit has been paid in full.

11-0-0.

Peter motions that Frankie should write a letter explaining her situation.

9-0-0.

Reimbursing Andy P. for a ticket incurred while recycling for the coop

Richard: Came to $174 after Andy went to court and got it talked down.

Richard motions to reimburse Andy P $174 for his ticket incurred while recycling.

11-0-0.

New business

Mary: Mari started crying that people were blaming her for the roaches. I was straight up with her. She continued on about the refrigerator and that she would be leaving.

Hannah: She came and spoke with me today. Emphasized to her that, if she chose to break her contract, she would be responsible for rent at least 30 days from the end of the month on which she gave notice. I did not discuss the contract break with her because I wasn't sure we would uphold that given her circumstances, and I don't speak enough Spanish.

Burgess: I was really impressed by maintenance. I made a request, and two hours later William was in their house. It appears that the freezer is freezing and the fan isn't circulating the cold air.

Hannah: At another meeting, we'd discussed talking about preventative things with her before paying to have the roaches exterminated.

Burgess: The only way we'll ever deal with the roaches will be to handle the whole structure at one time, and then put a barrier to prevent them from reproducing. Exterminating one unit at a time won't do anything. I'd be happy to spray a chemical in the common room, but it'll just move them four feet or up a wall until the whole building is treated.

Hannah: It's unfortunate the way it got communicated. People need to put our food away, but it's not her fault that the roaches were here to begin with. it's an old building.

Burgess: There are nuclear families here. Their dream isn't necessarily going to be the same as ours.

Cynthia: i don't have roaches in my apartment. If you don't put your food away, you're going to have roaches.

Burgess: I'm going to put roaches on the agenda for next meeting and make a couple of phone calls to get a ballpark figure. They survive off moisture and grease.

Andy P: There's a language barrier that we need to solve.

Peter: We should have a translator at the meetings.

Hannah: We talked as we were moving in about having more comprehensive translation, and it's problematic. There are a limited number of folks, and they would need to show up at meetings. Sarah is already maxed out on labor, which leaves Ryan, and he isn't comfortable translating. If Sarah or somebody wanted to make an offer to translate at a specific meeting, we could make an offer, but having it at every meeting hasn't worked out so far.

Hannah: We have a conflict resolution workshop this Thursday in the courtyard.

meetings/2014-05-11.txt · Last modified: 2016/01/03 23:35 (external edit)