La Reunion Cooperative

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====== April 7, 2024 ======

Present: Paul (minutes), Logan, Stormie (facilitator), Len, Jennifer, Philip, Leah, Kate, Cory, Chinhae, Lorenzo, Dwain, Graham, Beryl

===== Meet and Greet =====

Fia (second meeting, accepted), Isaiah (first meeting), Thomas (first meeting), Ian (first meeting)

===== Review of Minutes =====

Minutes approved.

===== Wiki Updates & Announcements =====

Next board meeting is this Thursday at 7. Expect an email about it soon from David. You’re always welcome to come and observe and talk about things, it’s an open meeting.

Wednesday, David the operations manager is helping maintenance doing walkthroughs, since the last one was a year ago.

Len, treasurer: We’ve got a card again! There’s already some stuff switched over and everything should be on track for this month.

===== Agenda Item 1 =====

(Stormie) come up with language for parking passes in resident vehicles for our parking policy.

Stormie: We’re approaching capacity. We have language about what vehicles are towable but not member’s vehicles. Some are non-operational. Some are people who park here and go across the street.

Leah: We need a kind of registry for member’s cars. We just don’t want a situation where someone loses their pass and someone gets towed.

Cory: We might need to add some things to our lease about some instances. We don’t need to change it for, say, towing the cars of former residents.

Point of information: The registry responsibility could be on Steward, or MemCo, or delegated to someone else.

Point of information: There’s an old list of Karen’s keeping track of some people’s cars. We could contact her.

Cory: We don’t want a situation where people think a car without a pass can just be towed. Some of this will be alleviated by putting up signs.

Stormie: Maybe a standard could be 7 days, with notice to the house, email and print, we could wait 48 hours and then tow the car.

Paul: I’m worried this isn’t necessary because we don’t have automatic parking tows.

POI from multiple people: Having written policy about how the house wants this to get done is good.

Lorenzo: It could be 30 days after eviction/leaving the co-op. We have to pay for the towing, anyway.

POI: We could take towing fees out of their deposit, if they have any deposit.

POI: This would be setting our standard for towing. We could do it sooner, or later.

Stormie: Adding “personal vehicles” to the lease of what must be removed by 30 days from departure might work.

Paul: The manual says the steward is authorized to tow illegally parked vehicles. We’ve got some rules in the manual that don’t quite line up with the lease - the limits on vehicles per member.

Stormie: There’s towable vehicles owned by members right now.

POI: If you’re fining people or taking their stuff, it should really be in the lease.

Stormie: So with the lease and the manual, we can put up the signs, and we can have the steward or delegated member eventually tow the vehicle. I don’t think adding a timeframe quite fits in this agenda item, but I’ll add one to an upcoming meeting, and try to make it specific to our house manual.

Cory: As long as we’re not towing people who don’t have passes, we can just give passes to people who live here. Will we make guests require parking passes? That would take extra language.

POI: Guests don’t seem to run into parking issues often.

**Discussion item finished.**
===== Agenda Item 2 =====

(Steward) Membership review for Keen Mazza for destruction of co-op property.

**Membership review postponed** because an officer didn’t give notice in the last meeting before this one, as per our new rules.
===== New business =====

Steward: Keen Mazza is being membership reviewed for destruction of co-op property, next week.

Clarifying question: Is he still living in the commons?

POI: He's not sleeping there but some of his stuff is still there. He doesn’t want the door removed until all his stuff is out.

—

Officer: We lost our door contractor. We need a new one. Anyone know a door guy?

CQ: Can I do it?

POI: You’re not qualified. Doors are more complicated than you think they’re going to be.

—

Treasurer: Unfortunately a cook purchased cooking materials expecting to get compensated. They’d like to bring something to the house to get reimbursed, since they weren’t aware they couldn’t get reimbursed.

POI: We can reimburse folks, we just can’t do it to the tune of $600 a year, it creates a bunch of extra complications. Payments should be made through our budget and bank accounts.

POI: I think labor expectations aren’t being communicated well, and that’s a broader issue.

—

Beryl: Met with Josh, tried to get their car off the property. The battery is shot, but then they offered to gift us the car.

POI: They can’t do that. They don’t have the title. We should give them a deadline and tow it after that.

—

Chinhae: I want to bring an agenda item to make masks mandatory in the commons. I want to talk about better air filtration in the commons - just like a standalone air filter, maybe $150. Covid and bird flu are still things. I want to make living here easier for our immunocompromised and disabled individuals. I’m tired of having to scrap with people about masks, it’s disrespectful.

Kate, maintenance: If you send me a link maintenance can just buy one, but we need to check how many cubic feet of air it can address.

Stormie: Maybe an ozone machine and a HEPA filter. We need to do more research.

Cory: We don’t have a good fan from the bathroom to outdoors. Actually having a timer and a duct to outdoors would help create negative air pressure and cycle the commons air faster. We might have some of the materials for that already.
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