documents:officers
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documents:officers [2025/01/07 21:49 UTC] rainbowbugjar [Food Buyer (3 hours)] |
documents:officers [2025/01/16 01:07 UTC] (current) rainbowbugjar [Membership Coordinator (4 hours)] |
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| * Register your phone and other contact info with the Austin Fire Department as an emergency point of contact for the coop. | * Register your phone and other contact info with the Austin Fire Department as an emergency point of contact for the coop. | ||
| - | < | + | < |
| ===== Membership Coordinator (4 hours) ===== | ===== Membership Coordinator (4 hours) ===== | ||
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| * Keep the originals of all signed contracts. Under no circumstance should the Membership Coordinator let a member borrow the original contract if there are no copies on-hand, or the final copy if for some reason the original is not on-hand. | * Keep the originals of all signed contracts. Under no circumstance should the Membership Coordinator let a member borrow the original contract if there are no copies on-hand, or the final copy if for some reason the original is not on-hand. | ||
| * Keep an updated list of members. Be aware of whose contract is ending soon, and make sure they renew their contract. If, 6 weeks before their contract ends, they will not guarantee that they will renew their contract, start advertising that their room will open up soon. They can renew their contract at any time then, but if someone signs a contract for the room before they do, then they must either move out or, if other rooms are available, switch rooms. If their contract is not renewed a month before the end of the contract period, then advertise their room and let someone else sign for their room (after first giving them a chance). | * Keep an updated list of members. Be aware of whose contract is ending soon, and make sure they renew their contract. If, 6 weeks before their contract ends, they will not guarantee that they will renew their contract, start advertising that their room will open up soon. They can renew their contract at any time then, but if someone signs a contract for the room before they do, then they must either move out or, if other rooms are available, switch rooms. If their contract is not renewed a month before the end of the contract period, then advertise their room and let someone else sign for their room (after first giving them a chance). | ||
| - | * Jack’s Law: Make sure that new members pay their sign an Income Disclosure Affidavit, | + | * Jack’s Law: Make sure that new members pay their deposit and pet fees when they sign their contract |
| * Keep track of who attended two meetings and when. Keep the waiting list updated. After a prospective member has been accepted, make sure they are added to the email list for when a room opens up. Keep track of what prospective members have pets, pet allergies, and if their preference is for a room or a whole unit. | * Keep track of who attended two meetings and when. Keep the waiting list updated. After a prospective member has been accepted, make sure they are added to the email list for when a room opens up. Keep track of what prospective members have pets, pet allergies, and if their preference is for a room or a whole unit. | ||
| * If several people are interested in the same room or unit, decide who gets it. Be very familiar with the Member Acceptance Policy, and follow it faithfully. Update the Member Acceptance Policy, with the house’s help, if you encounter situations that the policy does not adequately handle. | * If several people are interested in the same room or unit, decide who gets it. Be very familiar with the Member Acceptance Policy, and follow it faithfully. Update the Member Acceptance Policy, with the house’s help, if you encounter situations that the policy does not adequately handle. | ||
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| ===== Labor Czar (4 hours) ===== | ===== Labor Czar (4 hours) ===== | ||
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| < | < | ||
| - | ===== Kitchen Manager (3 hours) ===== | + | ===== Kitchen Manager (4 hours) ===== |
| - | - Observes that kitchen labor crew pool, kitchen | + | - Oversee cooks, including training |
| - | - Communicates with Kitchen Pool Crew and members performing commons cleaning, fridge cleaning, or other kitchen cleaning labor about any specific concerns. | + | - Maintain inventory levels for all staples |
| - | - Maintains, cleans | + | - Send a list of needed items to the food buyer weekly. |
| - | - Inspects expiration dates and safety | + | - Maintain a list of all food allergies |
| - | - Communicates | + | - Ensure food safety |
| - | - Ensures that the commons kitchen is well furnished and well stocked, and that all appliances | + | - Ensure compliance |
| - | - Ensures the commercial fridge & freezer units' coils are cleaned | + | - Promptly address |
| - | - Maintains locations for cleaning supplies and materials. | + | - Organize the pantry |
| - | - Ensures | + | - Coordinate with the Labor Czar if there are changes to cooks or other kitchen |
| - | - Re-fills vinegar water mixture cleaning spray bottles. | + | |
| - | - Re-fills bleach water mixture cleaning spray bottles. | + | < |
| - | - Takes note when cleaning chemicals running low and adds to food-buyer request list. | + | |
| - | - Helps Communicate | + | |
| - | - Listens to house concerns and communicates clearly about any issues | + | |
| - | - Maintains, posts, | + | |
| - | - Hosts Once a month kitchen management meeting for the kitchen | + | |
| - | - Works with other officers as necessary. | + | |
| - | ===== Treasurer (4 hours) | + | ===== Treasurer (4 hours) ===== |
| * Take a leading role in helping the House create an annual budget. Seek and encourage input from the membership. Create at least three options to propose to the House, by changing the amounts of the food budget, reserve fund, rent, or other variables as needed to provide some options to choose from. The budget should be based on comparisons of actual income and spending compared to the previous budget, and on the coop's income relative to the price of comparable housing. | * Take a leading role in helping the House create an annual budget. Seek and encourage input from the membership. Create at least three options to propose to the House, by changing the amounts of the food budget, reserve fund, rent, or other variables as needed to provide some options to choose from. The budget should be based on comparisons of actual income and spending compared to the previous budget, and on the coop's income relative to the price of comparable housing. | ||
| * Ensure the House follows that budget by keeping records of what spending occurs in what budget categories, and comparing the actual spending with the budgeted amounts. | * Ensure the House follows that budget by keeping records of what spending occurs in what budget categories, and comparing the actual spending with the budgeted amounts. | ||
| * Keep track of deposits, credits, money owed to us, and money we owe. | * Keep track of deposits, credits, money owed to us, and money we owe. | ||
| - | * Calculate vacancy cost at the end of every month and deduct it from the rent payment to CHEA | + | * Calculate vacancy cost at the end of every month and deduct it from the rent payment to CHEA. |
| - | * Calculate reimbursable maintenance expenses at the end of every month, send a reimbursement bill to NASCO Properties, and deduct the total from the rent payment to CHEA | + | * Calculate reimbursable maintenance expenses at the end of every month, send a reimbursement bill to NASCO Properties, and deduct the total from the rent payment to CHEA. |
| * Pay all our rent and bills in full and on time. | * Pay all our rent and bills in full and on time. | ||
| * Maintain an efficient and convenient bank account for the House. | * Maintain an efficient and convenient bank account for the House. | ||
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| * Ensure the House follows any of its relevant spending policies. | * Ensure the House follows any of its relevant spending policies. | ||
| * Share responsibility with Steward and Membership Coordinator on evicting members who are overdue on rent and will not or cannot get on a payment plan. | * Share responsibility with Steward and Membership Coordinator on evicting members who are overdue on rent and will not or cannot get on a payment plan. | ||
| - | * Process bank feeds and reconcile accounts in CHEA’s books for all La Reunion bank accounts | + | * Process bank feeds and reconcile accounts in CHEA’s books for all La Reunion bank accounts. |
| - | * Ensure that the La Reunion financials, including all revenue and expenses in CHEA’s book classified to La Reunion, La Reunion A/R balances, and La Reunion Security/ | + | * Ensure that the La Reunion financials, including all revenue and expenses in CHEA’s book classified to La Reunion, La Reunion A/R balances, and La Reunion Security/ |
| * Uphold the Open Books Policy. Upon request, show any current member the bookkeeping records, bank account statements, deposit slips, and any other financial information that is requested, including how money is spent and what members owe money, who is facing eviction, who is on a payment plan, etc. | * Uphold the Open Books Policy. Upon request, show any current member the bookkeeping records, bank account statements, deposit slips, and any other financial information that is requested, including how money is spent and what members owe money, who is facing eviction, who is on a payment plan, etc. | ||
| * Send out monthly Profit and Loss and payment plan reports. | * Send out monthly Profit and Loss and payment plan reports. | ||
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| Passed [[: | Passed [[: | ||
| - | |||
| ===== Bookkeeper (4 hours) ===== | ===== Bookkeeper (4 hours) ===== | ||
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| * Provide older financial data to members regarding their balances, upon request. | * Provide older financial data to members regarding their balances, upon request. | ||
| * Notify the Treasurer of any member that is falling behind on rent payments. Be aware of all payment plans, and alert the Treasurer if someone has fallen off their payment plan schedule. | * Notify the Treasurer of any member that is falling behind on rent payments. Be aware of all payment plans, and alert the Treasurer if someone has fallen off their payment plan schedule. | ||
| - | * Ensure that overdue member balances are sent to the Treasurer | + | * Ensure that overdue member balances are sent to the Treasurer. |
| * If a member has a past due balance over $250 by the 16th of the month they can go on a payment plan, which should be done in consultation with the Bookkeeper. | * If a member has a past due balance over $250 by the 16th of the month they can go on a payment plan, which should be done in consultation with the Bookkeeper. | ||
| * Communicate with the Labor Czar every month to ensure that labor fines are being assessed in a timely manner. | * Communicate with the Labor Czar every month to ensure that labor fines are being assessed in a timely manner. | ||
| - | * Deposit checks received into the appropriate bank account | + | * Deposit checks received into the appropriate bank account. |
| * Deposit funds from laundry machines. | * Deposit funds from laundry machines. | ||
| * If a new Bookkeeper is elected during your term, help to train them. | * If a new Bookkeeper is elected during your term, help to train them. | ||
| * You are not allowed to be Treasurer while you are Bookkeeper or vice versa. | * You are not allowed to be Treasurer while you are Bookkeeper or vice versa. | ||
| * Consult with the internal knowledge resources (other financial officers, CHEA staff members) before asking questions of our external bookkeepers. If external bookkeepers are consulted, include the dates and amount charged in monthly reports. | * Consult with the internal knowledge resources (other financial officers, CHEA staff members) before asking questions of our external bookkeepers. If external bookkeepers are consulted, include the dates and amount charged in monthly reports. | ||
| - | * Collect all expense receipts and enter them into Quickbooks, ensure that receipts are attached to transactions in Quickbooks and that all maintenance expenses are marked as billable to NASCO Properties | + | * Collect all expense receipts and enter them into Quickbooks, ensure that receipts are attached to transactions in Quickbooks and that all maintenance expenses are marked as billable to NASCO Properties. |
| - | * Email monthly income and expense reports to all La Reunion members | + | * Email monthly income and expense reports to all La Reunion members. |
| Passed [[: | Passed [[: | ||
documents/officers.1736286556.txt.gz · Last modified: 2025/01/07 21:49 UTC by rainbowbugjar
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