Present: Paul (minutes), Kate (facilitator), Cory, Tif, Yarrow, Gabe, Graham, Reyna, Quinn, Leah, Bernard, Lyssa, Diana, Beryl

No one for meet & greet.

Minutes approved.

No updates.

(Labor Czar) Review & vote on whether Gabriel C has violated the terms of his Eviction Hold-off Agreement (labor/behavior contract) in:

1. accruing more than five gross credit hours of no-shows for performance of regularly assigned cooperative labor tasks per month, 2. signing off on cooperative labor tasks which had not, in fact, been completed at that time, and/or 3. failing to make a good-faith effort to ensure assignments were completed by an alternate member whenever unable to complete assigned labor

Joy, labor: Lots of no-shows and technical no-shows. A couple people have complained about the tasks not being completed, or half-completed. Gabe didn’t know there were reassignments in February, so he wasn’t doing that for a while.

Clarifying question (CQ): How many has he missed?

Point of information (POI): His threshold is no more than five no-shows a month, and even if we forgive a few months where the labor program was a mess, there hasn’t been a month where he hasn’t been exceeded.

Gabe: I hear loud and clear. I was assigned a labor contract agreement and I wanted to honor it. Some things happened. I’m not always available, and I have two jobs now. I didn’t mean to disrespect the community. I may not be able to be here on the days I’m assigned labor, especially with my second kitchen job. I don’t want to be perceived as a liar, and if there’s anything I can do to make it up please tell me. I fell behind.

Joy: I can assign you other labors, I didn’t know.

POI: The labor agreement includes a line about ensuring assignments are completed by other people if you can’t do it.

Gabe: I didn’t know that.

CQ: But you signed the labor contract? Gabe: Yeah. I wasn’t even aware we had a new labor czar. I do get the co-op email list though.

Joy: The process involves us voting whether you violated the labor agreement.

CQ: Do you know why people said you hadn’t signed off on labor you hadn’t done?

Gabe: No, I don’t.

Beryl: There wasn’t much of a change in the commons before and after some labor sign-offs.

POI: I did write a week of no-shows for people. Those can reasonably be warnings, I think.

CQ: The no-shows in question were in February?

POI: I would like to see a list of no-shows when no-shows are possibly leading to an eviction.

Joy: Reading from the no-show sheet, several weeks of basically all of the assigned labor. I sent multiple notifications to the email list about labor changes.

POI: This feels like a contract break but I don’t want it to be.

CQ: Is 5 months a standard labor contract?

POI: It was 3 months originally but this is his second labor contract.

POI: This behavior’s been happening a long time.

Gabe: I will do whatever it takes to make it right and communicate better going forward.

CQ: Is fridge clean something you’d do for your labor? Gabe: I’m only available two days a week so I tried to do two labor hours each day, which is part of why I assumed that role. I kept doing that for weeks because I didn’t know about the new assignments.

CQ: Could we drop some of the no-shows from the confusion over labor reassignment?

POI: The labor czar could. It’s a little strange because the no-show report isn’t out yet, but labor contracts deal with gross no-shows.

CQ: So he was notified when he exceeded the no-shows? For how many months? Joy: This month I messaged him directly, and other months via the no-show reports. I’ve been onboarding as labor czar for a while before that.

Gabe: I will pay more attention to my labor assignments. I missed the reassignment and that threw me off. I thought I was nailing it but I wasn’t.

Cory: The month isn’t over. Anyone can contest these no-shows.

CQ: Do we want to table this for next week? We straw poll to table until next week, and labor czar tables.

(Yarrow) I think we should have a neighborhood block party to build community with our Gault Street neighbors. Can we do it? How should we plan it? Do we have the budget for food and drink? etc. etc.

Tabled by Yarrow in absentia.

(Steward) Officer reports

Frog, maintenance: I’m working to get pest control out again, for insects and also for rats. Make maintenance requests via the corkboard or email, otherwise I will straight-up ignore it. Too many requests in person or through other digital forms, and also I don’t want to lose your requests.

Reyna, membership: We have a new member in 207, Jenn, who’s not actually moved in yet. 205 and 206 still need maintenance work, 104 is iffy. Contract party Wednesday!

Quinn, food buyer: We’re averaging about half the budget, $300 of $600. I’ve been hesitant to make big purchases until we get locked, kitchen-staffed places to put things.

POI: Past food buyers have hidden stuff around the co-op or in their units. That’s a possibility too.

Beryl, steward: NP Board Rep election happened, Matthias from Sasona is our new representative. We still need a CHEA board representative. At that point I will probably need to take a break from steward.

Lyssa, events: Thank you all for making the last few events really fun. I am planning a Pisces/Aries - Piries - birthday, on I believe 3/15. Pi themed, so make pies, and there will be math games. Once the weather gets nicer I want us to have a group yard sale. That’s events.

Bernard, kitchen manager: I’ve been lower down recently. Even though I haven’t been feeling good I do check in from time to time. One thing I will say is: please do not unplug any insect devices in the commons. We are trying to deal with gnats and bugs in our produce. Rats are getting bad.

Joy, labor: People are still missing labor. It’s getting better. Check your no-shows regularly. Read the wiki descriptions so you know exactly what you’re required to do. I will be reassigning some people who requested alternate labor and getting new members in the system.

Kate, treasurer: We had a finance meeting Thursday. We discussed how many hours to have our bookkeeper do, maintenance reimbursements, and doing vacancy reserve updates. We have three cards now: for me, gardening, and food buyer.

Cory, financial special to the board: Maybe we should bring the due dates in from the 21st. Then the bookkeeper waits to deposit the checks, and it’s all kind of delayed. I want to be assured we have enough to pay the NASCO payment on the 15th every month. There are some backlogged maintenance reimbursement requests that contribute to the cash crunch. There’s a CHEA IT meeting on March 6th.

Tif, bookkeeper, We have 6 members late on payments. We have 4 members on payment plans; those are going fine. I have some food buyer receipts I still need to categorize.

Kate: I can handle the receipts, although as long as you’re scanning them that’s good.

(Venus) Problems with unit

Sink needs to be snaked Mold in bathroom Mold underneath the kitchen sink Rat hole behind fridge

Tabled for now.

CQ: Do we have a Trello or task-tracker for maintenance? Can people submit to that?

POI: There’s form submissions that aren’t being uploaded to the Trello.

Frog: The Trello is filled with a lot of minor requests.

POI: When people are doing urgent maintenance they’ll do the critical work and not update the Trello.

—

Should we discuss required proportions for dinner cooks? It says 8-10 people in the description but that’s very loose.